The challenge
Especially in large scale projects, Expediting is needed in procurement to secure the quality and timely delivery of goods and components, when a delay caused by late delivery or low quality will increase expense and potentially lead to unsatisfied clients and reputational damage. Expediting is relevant for many industries, such as the oil and gas industry, the general energy industry and the infrastructure industry.
The procurement department or an external expeditor will make sure that the progress of manufacturing at the supplier is under control, as regards conformity with project requirements and standards and contractual timelines.
Expediting provides the procurement department with a comprehensive review of the precise standing of their order and any on site action to rectify any potential problem areas. This is intended to make sure that the required goods arrive at the appointed date in the agreed quality at the agreed location.
Depending on the project size, a large number of items, drawings, specifications, and production processes may need to be monitored over weeks or months. This introduces complexity and, at times, confusion, especially when the process is manual and paper based.
The solution
NotifyMe Expediting software solution can help you put all the expediting information related to each Purchase Order in a single place and share it with your project team (such as procurement, quality, and engineering)
You will also be able to identify, track and follow up criticalities, such as missing document approval, non-conformities, excessive workload and lack of dedicated resources.
This information can easily be shared with the project team so that they are all aware of the areas of concern in real time. Furthermore, you can give your supplier online access to the projects they are involved in, increasing their awareness and commitment. This gives customers and suppliers a comprehensive review of the exact current status of their order and an educated projection of the future planning and status.
Expeditors may enter all information directly in NotifyMe and upload reports and statuses in the system.
You can schedule and monitor their activities online, and they can access relevant information (such as POs, procedures, production schedules, minutes of meetings) on NotifyMe. Furthermore, using the NotifyMe messaging system, all conversations with expeditors and suppliers can be made within the software and organised by Purchase Order making it easier to search for messages related to specific orders.
Digitalizing and automating the Expediting process will increase visibility over data and information, and will result in better process efficiency and cost savings.
Our Expediting workflows are developed on the ColFlow TM Collaborative Workflow Engine and can be customized with the support of our Business Process Optimization team.
