Do you receive lots of work emails each day? Does it seem too much of your professional time is spent reading and replying to messages? One of the most time-consuming and productivity-draining tasks at work is checking and answering individual work emails as they come in throughout the day.
Email allows people to communicate across an organisation (and with customers and suppliers), but it was not designed to enhance work management. Inbox overload happens easily, with overlooked announcements and unclear to-dos needing to be manually tracked and organised.
The NotifyMe messaging system
With NotifyMe you can exchange and organise information or files relevant to the inspection activities being undertaken.
The messaging system of NotifyMe enables you to send messages to team members within each job, where a NotifyMe job is the equivalent to your Work Order or Job Order.
Inspections referring to a job share the same team and conversations. Using the NotifyMe messaging system, everyone still receives emails sent on your behalf by the software, but all conversations will be organised by job making it easier to search for messages related to specific jobs – even after a long time.
NotifyMe messages may be:
- CHAT: personal messages for other team members relating to a specific job
- ALERTS: reminders or automatic messages sent to team members on completion of a task (such as an inspection notification or a report submission etc). This provides those involved with the information needed to proceed with the next task. For example: Task: ‘send notification’, with the subsequent task being: ‘prepare certificates’.
When selecting message recipients within a specific inspection or job, you will only have access to the assigned team members. This ensures confidentiality of information within each job.
Furthermore, if someone, including your customers or suppliers, replies to an email sent through NotifyMe with a new email, the software will capture and identify it. As a result, it will appear in your NotifyMe messaging page. Important email replies will not have to be searched for in individual inboxes, and your project team will be co-ordinated as they work on jobs and inspections together.
In conclusion, if you receive lots of work emails every day, you can either control them, or let them control you. NotifyMe can help you manage work emails wisely and, as a result, this increases both the quality and quantity of your job performance.
